Accounts Payable Specialist

Job description

Summary

engage2learn is a private equity-backed, acquisitive education services platform — fast-paced, collaborative, and growing both organically and through acquisition. We are looking for an experienced Accounts Payable Specialist to join our lean, high-performing Finance & Accounting team on a part-time basis, up to 20 hours per week. This role owns day-to-day accounts payable across the Company and its acquired entities — processing and paying vendor, contractor, and employee expenses accurately and on time. The Accounts Payable Specialist reports to the Controller and works closely with the Staff Accountant and business partners across the organization. This is a remote, individual-contributor role.

Responsibilities

Invoice & Payment Processing

Process and code vendor and contractor invoices for accuracy, proper approval, and timely payment across multiple entities

Match invoices to purchase orders and contracts, and research and resolve discrepancies with vendors, contractors, and internal stakeholders

Prepare and process weekly payment runs (ACH, check, and wire) and maintain accurate, well-documented disbursement records

Review, process, and reimburse employee expense reports in accordance with Company policy

Vendor & Stakeholder Relations

Maintain vendor master data, collect and track W-9 forms, and support year-end 1099 reporting

Serve as the primary point of contact for vendor, contractor, and employee payment inquiries, resolving issues promptly and professionally

Reconciliation, Reporting & Cash Monitoring

Reconcile the accounts payable subledger to the general ledger and research and resolve aging items

Monitor accounts payable aging and upcoming cash requirements, and flag items proactively to the Controller and CFO

Support month-end close activities related to accounts payable, including accrual calculations

Process Improvement & Documentation

Identify and recommend process improvements to strengthen accounts payable controls, accuracy, and efficiency

Maintain organized, audit-ready documentation for all accounts payable transactions

Partner with the Controller and Staff Accountant on ad-hoc projects and analyses as needed

Requirements

Minimum 7 years of experience in accounts payable or a related accounting function within a dynamic, fast-paced business environment

Comfortable operating with ambiguity and shifting priorities; sound, practical business judgment

Strong professional presence; service-oriented in every interaction with vendors, contractors, and employees

Demonstrated ability to take initiative, work independently, and resolve problems without significant oversight

Systems-savvy, with hands-on experience in an ERP or accounting system and expense management tools; quick to learn new systems

Working knowledge of accounts payable best practices; experience in a multi-entity environment a plus

High attention to detail and accuracy when processing a high volume of transactions

Strong organizational and time-management skills, with the ability to meet recurring deadlines

Excellent written and verbal communication skills

Proficient in Microsoft Excel

Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent experience will be considered

Background check will be required

Compensation and Benefits

This is a remote, part-time, non-exempt position of up to 20 hours per week, with a flexible schedule coordinated with the Controller.

Hourly rate: $25 – $30, commensurate with experience.

As a part-time role, this position is not eligible for the Company's health insurance, 401K, or PTO benefit programs.

Equal Employment Opportunity Policy Statement

e2L is an equal opportunity employer and will not tolerate discrimination against any employee or applicant because of age, race, sex, color, religion, national origin, ancestry, citizenship, marital status, physical or mental disability, medical condition, veteran status, sexual orientation or any other protected class.

The Company supports the practice of recruiting, hiring and promoting qualified individuals, as well as taking actions relating to compensation, benefits, reduction-in-force, training, etc., without regard to any status or condition protected by law, except in the case of a bona-fide occupational qualification.

Salary Description

$25-$30/hr