AIA Billing Specialist

Job description

AIA Billing Specialist – Construction Billing, SOV & Bonding

Full-Time | Remote | U. S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage billing, contracts, bonding, and project documentation for a growing U. S. commercial construction operation.

This is a specialized construction billing role. We’re looking for someone with direct experience handling AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds.

You’ll help ensure multiple active projects remain accurately billed, properly documented, and on schedule.

What You’ll Own

AIA Billing & SOV

- Prepare and submit AIA G702/G703 payment applications

- Create, maintain, and update Schedule of Values (SOV)

- Track retainage and project payment milestones

- Monitor billing deadlines and ensure accurate, timely submissions

- Identify billing discrepancies or payment issues before they impact cash flow

Contracts & Construction Bonding

- Organize and track commercial construction contracts

- Coordinate bid bonds, performance bonds, and maintenance bonds

- Prepare and submit required bonding documentation

- Communicate with bonding companies, municipalities, general contractors, and project stakeholders

- Track contractual requirements and documentation deadlines

Project Documentation & Systems

- Maintain project records, schedules, permits, and supporting documentation

- Keep project information updated in Buildertrend or similar construction management systems

- Maintain accurate CRM and project tracking records

- Ensure documentation remains organized and accessible across active projects

Project & Administrative Coordination

- Communicate with clients, contractors, vendors, and other stakeholders

- Support pre-construction and project administration

- Participate in project meetings and provide billing/documentation updates

- Track outstanding requirements and proactively follow up

Requirements

Must Have

- Prior experience supporting a U. S.-based general contractor or commercial construction company

- Hands-on experience with AIA billing and G702/G703 payment applications

- Strong experience managing Schedule of Values (SOV)

- Experience tracking retainage

- Knowledge of bid bonds, performance bonds, and maintenance bonds

- Strong Microsoft Excel and Microsoft Office skills

- Excellent written and verbal English communication

- Strong organization and ability to manage multiple active projects

- High attention to detail when handling financial and contractual documentation

- Ability to work independently during U. S. business hours

Nice to Have

- Buildertrend or similar construction management software experience

- Commercial construction, landscaping, or trades industry background

- Construction accounting or bookkeeping experience

- Familiarity with construction financial reporting and payment tracking

- CRM and project management system experience

What Success Looks Like

- AIA billing packages are accurate and submitted on time

- SOVs and retainage records remain current

- Bonding requirements are completed before deadlines

- Project and contract documentation stays organized and accurate

- Billing delays and payment issues are proactively identified

- Leadership has clear visibility into billing and project status

Why Join

- Fully remote opportunity

- Specialized role within U. S. commercial construction

- High ownership over billing and project administration

- Direct exposure to contracts, bonding, and construction financial workflows

- Opportunity to become a key operational resource across multiple active projects

- Long-term growth within construction billing and project operations

Interview Process

- Initial Application Review

- Spark Hire Intro Video

- Pavago Recruiter Interview

- Client Interview

- Offer & Onboarding

Apply Now

If you have hands-on experience with AIA G702/G703 billing, Schedule of Values, retainage, and construction bonding, we’d love to hear from you.

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