Billing and Invoicing Coordinator, up to 5 hours weekly

Job description

Growth Automation is a Lead Generation AI firm serving B2B companies worldwide.

We’re looking for a Billing & Invoicing Coordinator to join our team.

The Role:

The Billing & Invoicing Coordinator will be responsible for ensuring that our invoicing process runs smoothly and efficiently. This role is hourly & freelance — up to 5 hours each week.

Key responsibilities include:

- Creating and updating invoices for clients in Xero

- Monitoring outstanding balances and preparing summaries for the management team

- Communicating with clients regarding overdue payments (via email and phone)

- Following up consistently on delayed invoices and handling collections agencies when needed

- Staying organized and maintaining accurate records of invoicing activities

- Handling additional invoicing-related tasks as required

This role does not involve bookkeeping or accounting. It is an entry-level opportunity that does not require extensive prior experience — but strong organization, professionalism, and attention to detail are a must.

Requirements

- Experience using Xero invoicing (essential)

- Good level of English (spoken and written)

- Comfortable making client calls regarding payment follow-up

- Very organized, detail-oriented, and proactive

- Reliable and able to sign in multiple times per week

- Previous invoicing or billing experience is a plus, but not strictly required

Hours & Compensation

- Freelance, part-time (up to 5 hours per week, flexible schedule)

- Hourly pay

- Remote role — work from anywhere

- Opportunity to grow with the company and take on more responsibility over time

Required skills

Google Sheets / Excel, Xero, Invoices