Executive Assistant to CEO - AU Business Support (Remote)

Job description

Executive Assistant to CEO - AU Business Support (Remote)

Work From Home | Full-Time | AU Hours | PH-Based

About the Role

We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business.

This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand—managing priorities, communication, and execution at a high level.

Key Responsibilities

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Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails

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Handle inbound and outbound calls with clients, stakeholders, and internal teams

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Manage the CEO's calendar, meetings, appointments, and daily priorities

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Coordinate meetings, agendas, action items, and follow-ups

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Prepare reports, summaries, presentations, and executive-level documents

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Track tasks across multiple priorities and ensure deadlines are met

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Act as a gatekeeper to protect the CEO's time and remove inefficiencies

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Maintain confidentiality across all CEO-related matters

Requirements

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5–10 years of experience supporting Western executives, ideally from Australia, the US, or the UK

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Near-perfect written and spoken English

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Strong phone presence with excellent communication and professionalism

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Proven ability to work independently and make decisions confidently

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Highly organised with excellent attention to detail

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Fast, responsive, and execution-focused

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Experience working in fast-paced or high-performance environments

Systems & Tools

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Microsoft Office (Outlook, Excel, Word) – Essential

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Google Workspace

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CRM systems such as HubSpot or Salesforce

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VoIP and communication tools such as Zoom or Microsoft Teams

What Success Looks Like

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CEO inbox is fully managed with no backlog or missed opportunities

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Calls and client communication are handled professionally

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Calendar and meetings run efficiently without conflicts

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Follow-ups and tasks are completed without needing reminders

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CEO can focus on higher-level priorities due to strong support

Why Join Us?

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Full-time, stable remote role

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Direct exposure to senior leadership

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High-impact position with strong growth potential

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Work with an Australian business in a fast-paced environment