Executive Virtual Assistant – Property Management

Job description

About the Role

We are seeking a highly experienced Virtual Assistant with strong Property Management expertise to support a dynamic executive and growing real estate portfolio. This is a senior, fast-paced role that blends hands-on property management operations with broader Executive Assistant responsibilities.

The ideal candidate is detail-driven, proactive, tech-savvy, and comfortable operating autonomously. You must have at least 4 years of direct property management experience —this is a non-negotiable requirement.

Key Responsibilities

Property Management (Core Responsibility – Must Have)

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End-to-end coordination of property operations (residential and/or commercial)

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Tenant communication: inquiries, onboarding, renewals, notices, and issue resolution

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Rent tracking, invoicing, arrears follow-ups, and basic financial reporting

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Vendor management: sourcing, onboarding, scheduling, and follow-ups

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Maintenance coordination and issue tracking

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Lease management, documentation, and compliance tracking

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Property management system updates (e.g., AppFolio, Buildium, Yardi, or similar)

Executive & Administrative Support

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Calendar and inbox management with strong prioritization

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Meeting coordination, agendas, and follow-ups

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Document preparation, organization, and reporting

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Task and project tracking across multiple priorities

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Research and ad-hoc executive support as needed

Technology & AI Enablement

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Use of AI tools (e.g., ChatGPT, Notion AI, automation tools) to:

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Improve workflows and documentation

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Draft communications and reports

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Optimize task management and efficiency

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Comfortable adopting new tools and systems quickly

Required Qualifications (Must Have)

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Minimum 4 years of hands-on Property Management experience

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Proven experience supporting executives or senior leaders

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Strong understanding of real estate operations and terminology

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Excellent written and verbal English communication skills

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High attention to detail and strong organizational skills

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Ability to manage multiple priorities independently

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Proficiency with Google Workspace and/or Microsoft Office

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Working knowledge of AI tools and automation (practical use, not theoretical)

Preferred Qualifications (Nice to Have)

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Experience supporting real estate investors or property management firms

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Familiarity with U. S., UK, or EU property management practices

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Experience working remotely with international teams

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Background in process improvement or operations

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Experience with CRM or task management platforms (Notion, Asana, ClickUp, etc.)

What Were Looking For

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A self-starter who anticipates needs and solves problems proactively

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Someone comfortable in a dynamic, evolving role

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A professional who values accuracy, confidentiality, and ownership

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A long-term team player who thrives in a remote environment

What We Offer

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Fully remote role

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Competitive compensation based on experience

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Long-term growth opportunity

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Exposure to real estate operations and executive decision-making

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A results-driven, professional working environment

How to Apply

Please submit:

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Your CV/resume

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A brief cover note highlighting your property management experience

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Examples of tools or systems youve used in property management or executive support

Applications without demonstrated Property Management experience will not be considered.