Financial Operations & Accounting Specialist

Job description

Financial Operations & Accounting Specialist – QuickBooks, Reconciliations & Reporting

Full-Time | Remote | U. S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, reporting, and transaction tracking across multiple entities.

This is a hands-on role that goes beyond basic bookkeeping. You’ll be responsible for maintaining accurate financial data, identifying discrepancies, managing multi-entity workflows, and improving financial tracking processes.

If you’re analytical, highly detail-oriented, and strong with QuickBooks and Google Sheets, this role is a strong fit.

What You’ll Own

Accounting & Reconciliations

- Maintain and reconcile financial records across multiple entities

- Ensure transactions are accurately recorded and categorized

- Review financial data and proactively resolve discrepancies

- Maintain clean and reliable accounting records

Financial Reporting & Data

- Prepare monthly financial reports and summaries

- Build and maintain financial trackers in Google Sheets

- Ensure consistency between accounting systems, reports, and supporting records

- Provide leadership with accurate and organized financial information

Expense & Transaction Tracking

- Track property-level expenses, CapEx, interest, and other financial activity

- Maintain organized supporting documentation

- Verify proper categorization of transactions

- Monitor financial activity for errors or inconsistencies

Bank & Vendor Coordination

- Conduct follow-ups with banks and vendors when verification is required

- Reconcile external records against internal financial data

- Support resolution of transaction and payment discrepancies

Process Improvement

- Identify inefficient financial workflows

- Improve trackers, documentation, and reporting processes

- Build structured systems that improve accuracy and consistency

- Help reduce recurring errors and manual work

Requirements

- Experience in accounting, bookkeeping, or financial operations

- Hands-on experience with QuickBooks

- Strong Google Sheets skills, including formulas and complex financial trackers

- Experience performing financial reconciliations

- Strong analytical and problem-solving skills

- Exceptional attention to detail and ability to identify discrepancies

- Ability to work independently with minimal supervision

- Clear and professional English communication

- Availability during U. S. business hours

Nice to Have

- Multi-entity QuickBooks experience

- Experience with property-based or multi-entity businesses

- Familiarity with CapEx and property-level expense tracking

- Experience preparing monthly financial reports

- Familiarity with Google Drive and Slack

- Process improvement or financial systems optimization experience

What Success Looks Like

- Financial records and reconciliations remain accurate

- Monthly reports are completed on time

- Discrepancies are identified and resolved quickly

- Multi-entity financial data remains clean and organized

- Financial trackers provide reliable visibility

- Processes become more efficient and structured over time

- Leadership can confidently rely on the financial data

Why Join

- Fully remote opportunity

- Hands-on ownership of financial operations

- Exposure to multi-entity accounting and reporting

- Opportunity to improve financial systems and workflows

- Direct impact on financial accuracy and operational visibility

- Growth opportunities into Senior Accountant, Accounting Manager, or Financial Operations roles

Interview Process

- Initial Application Review

- Spark Hire Intro Video

- Pavago Recruiter Interview

- Final Client Interview

- Offer & Onboarding

Apply Now

If you have strong QuickBooks, reconciliation, Google Sheets, and financial operations experience and enjoy keeping complex financial data accurate and organized, we’d love to hear from you.

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