Operations Cooordinator-Puerto Rico

Job description

We are looking for a reliable and detail-oriented Operations Coordinator to support day-to-day business operations on a part-time basis.

MUST BE A PUERTO RICO resident and living in Puerto Rico.( can work remotely but oocastion meeting might be needed in PR only)

This role requires a high level of ownership, attention to detail, and the ability to execute with minimal supervision.

This is an mid-level role with strong growth potential. You will work closely with leadership to support operations, coordination, and execution across multiple areas of the business.

About Us

We are a fast-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations, AI-driven systems, and business growth strategy. We operate in a high-accountability, fast-paced environment where ownership and reliability matter.

Role Overview

We are hiring a Part-Time Operations & Office Coordinator to support day-to-day business operations, vendor coordination, hiring logistics, and internal organization.

This is not a passive admin role—you will be expected to track, follow up, and ensure things get done.

Key Responsibilities

Operations & Coordination

- Coordinate with vendors (CPA, legal, service providers) and ensure follow-ups are completed

- Track tasks, deadlines, and dependencies across teams

- Maintain structured records and documentation

Hiring & People Coordination

- Schedule interviews and manage candidate communications

- Track candidate pipeline and status updates

- Ensure timely follow-ups with hiring managers

Events & Execution

- Coordinate logistics for events (invites, tracking RSVPs, reminders)

- Support promotion via basic outreach (email, WhatsApp, etc.)

- Ensure smooth execution before and after events

Administrative & Reporting

- Organize files, documents, and internal systems

- Submit a weekly timesheet with task-level breakdown

- Provide status updates on completed vs pending work

🎯 What We’re Looking For

Required

- Strong attention to detail (nothing slips through)

- Reliable follow-through—you close loops, not just start tasks

- Clear written communication

- Ability to manage multiple tasks without losing structure

- Comfortable working independently and taking ownership

Preferred (Nice to Have)

- Experience with Google Docs / Sheets

- Prior admin, operations, or coordination experience

- Familiarity with tools like ClickUp, Jotform, or similar

🎓 Education

- Bachelor’s degree preferred (Business, Communications, or related field)

- Relevant experience can substitute for formal education

💡 How to Succeed in This Role

- You proactively follow up—no reminders needed

- You bring structure where there is ambiguity

- You communicate clearly and early when something is off track

- You take pride in being dependable

MUST HAVE

- This role requires consistency and accountability, not just availability

- If you need constant direction, this won’t be a fit

- If you like owning outcomes and being trusted, you’ll thrive

- Bachelor’s degree preferred in Business, Communications, or a related field

- Equivalent practical experience will also be considered