Operations Coordinator KOVA Interiors

Job description

We're looking for a proactive, organised and detail-oriented Executive Assistant & Operations Coordinator to become the right hand of the business owner and support the day-to-day operations of a growing UK-based property business.

This is a long-term opportunity for someone who enjoys organisation, problem-solving and working in a fast-paced environment. You'll play an important role in keeping the business running smoothly while gaining hands-on experience in operations and international business.

👉 No previous property management experience is required — full training will be provided.

👉 You'll work directly with the business owner and have a real impact on the business.

👉 This is a communication-heavy role — regular phone calls and active communication with landlords, contractors, letting agents and other partners are an important part of the job.

What you'll do:

- Manage the business owner's calendar, meetings and priorities.

- Handle business correspondence and communicate with tenants, landlords, contractors, letting agents and partners.

- Make and receive regular business calls in English and follow up on operational matters.

- Coordinate property viewings with UK-based letting agents.

- Communicate with landlords and contractors regarding properties, maintenance and ongoing issues.

- Coordinate maintenance works and make sure contractors complete tasks on time.

- Prepare, organise and maintain business documentation.

- Conduct online research and source suppliers or business information.

- Track deadlines, renewals, certificates and operational tasks.

- Maintain simple financial records and process payroll using accounting software.

- Assist with recruitment and coordination of operational staff when required.

- Support day-to-day business operations and complete ad-hoc administrative tasks as the business grows.

- Identify problems, suggest solutions and take initiative rather than waiting for detailed instructions.

Who we're looking for:

- Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager, Operations Assistant or Project Coordinator is strongly preferred.

- English level B2+ (written and spoken).

- Confident spoken English and comfortable communicating by phone.

- Excellent organisational and time-management skills.

- Strong attention to detail and ability to prioritise tasks.

- Comfortable managing multiple responsibilities simultaneously.

- Proactive mindset — you don't wait to be told what to do when you see something that needs attention.

- Positive, reliable and solution-oriented attitude.

- Quick learner with a willingness to take ownership.

- Confident user of Google Workspace, Microsoft Office and LinkedIn (Notion is a plus).

- Comfortable working in a role where there are more calls and live communication than emails.

Why you'll enjoy this role:

- Work directly with the business owner and gain valuable mentoring.

- Build practical operations and business management experience.

- Daily communication in English within an international environment.

- Take ownership of meaningful work — not just routine assistant tasks.

- Develop skills that open future opportunities in Operations, Project Management and Business Support.

- Join a growing international business with long-term career potential.

Working conditions:

- Fully remote.

- Full-time position.

- Monday–Friday.

- Working hours: 11:00–19:30 (Kyiv time).

- Monthly salary: USD 800.

- One-month probation period.

- Salary review after 12 months based on performance.

- Long-term collaboration.

Hiring process:

- Online interview with the recruiter.

- Final interview with the business owner.