Personnel Officer (Administration / Payroll) Luxoft 🔥

Job description

- Project Description:

Responsible for personnel administration, employment documentation, and ensuring compliance with labor legislation throughout the employee lifecycle.

- Responsibilities:

• Administer employee lifecycle processes, including hiring, transfers, changes in employment conditions, and terminations.

• Prepare, maintain, and archive employment documentation in compliance with labor legislation and internal policies.

• Manage employee leave and absence records.

• Maintain accurate employee data in HR systems and personnel files.

• Support working time administration and provide HR data for payroll processing.

• Ensure compliance with labor legislation and company policies.

• Prepare HR reports, certificates, and employment-related documents.

• Support internal and external audits related to personnel administration.

• Provide guidance to employees and managers on HR administrative matters.

- Mandatory Skills Description:

• Minimum 2 years of experience in HR administration, personnel records management, or a related HR function.

• Strong knowledge of labor legislation and HR administration processes.

• Experience in employee lifecycle administration (hiring, transfers, changes, terminations).

• Knowledge of personnel documentation management and record-keeping requirements.

• Experience working with HRIS and personnel administration systems.

• Understanding of working time and leave administration processes.

• Attention to detail and accuracy in document preparation and data management.

• Strong organizational and time management skills.

• Ability to handle confidential employee information.

• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

• Strong communication and interpersonal skills.

• Intermediate or higher English proficiency (written and spoken).

• Ability to work independently and manage multiple tasks simultaneously.

- Nice-to-Have Skills Description:

• Experience in large international or multicultural organizations.

• Experience supporting HR audits and regulatory inspections.

• Experience participating in HR process improvement and automation initiatives.

• Familiarity with document management and electronic document workflow systems.

• Knowledge of labor law requirements related to employee mobility, remote work, and leave administration.

• Advanced Excel skills, including data analysis and reporting.

• Experience supporting organizational transformations, employee transitions, or large-scale HR projects.

• Experience working with electronic document management and digital signature systems (e.g., Vchasno, DocStorage, HR document workflow platforms).

- Languages:

- English: B1 Intermediate

- Ukrainian: C2 Proficient