Project Coordinator

Job description

AVELaunch Books is a team that creates non-fiction books end-to-end for entrepreneurs, coaches, consultants, and thought leaders. We help experts turn their knowledge and experience into a structured, meaningful book - a tool for influence, trust, and business growth. We work deeply with each client: preserving their unique voice, building a strong narrative, and delivering a product that establishes authority in their field.

We're a young team with evolving processes. We need people who are comfortable with uncertainty, take ownership of their work, and help build systems - not just follow them.

About the Role:

We're looking for a Project Coordinator to make our book project delivery more predictable, structured, and transparent. You'll manage book projects end-to-end: planning, deadline tracking, team and client coordination, risk management, and keeping documentation in order. This is a great fit if you want to grow into a full PM role in a creative and meaningful niche.

Responsibilities:

- Plan project stages, deadlines, milestones, and owners.

- Assign and clarify tasks for writers, editors, and designers; track execution.

- Collect status updates; identify blockers, delays, and resource overloads.

- Communicate with clients / authors: prep for meetings, log decisions, write concise summaries.

- Maintain project tools: ClickUp, Notion, Google Sheets - tasks, checklists, trackers.

- Prepare regular project updates for the COO.

- Identify risks early; escalate with proposed solutions.

- Track payment-linked project stages and sync with stakeholders.

- Spot process gaps and suggest simple improvements.

Requirements:

- 0.5+ years as Junior PM / Project Coordinator / PM Assistant / Operations Coordinator.

- Experience managing several projects or task streams simultaneously.

- Hands-on work with a team: task assignment, deadline control, status collection.

- Strong understanding of PMBOK, Lean, Scrum.

- Understanding of the project lifecycle: start, planning, execution, control, close.

- Ability to maintain trackers, notes, checklists, and project documentation.

- Familiarity with risks, blockers, stakeholders, and project communication.

- Ukrainian - fluent. English - B2.

Soft Skills:

- Systematic thinking and attention to detail.

- Strong sense of ownership and proactivity.

- Clear, timely communication.

- Flexibility and comfort with ambiguity.

- Ability to hold context across multiple projects.

- Escalate problems with solutions, not just flags.

Nice to Have:

- Experience in publishing, content, marketing, or educational projects.

- Experience working with authors, coaches, or consultants.

- Hands-on experience applying PMBOK, Lean, and Scrum concepts.

- Experience with Risk Registers, delivery metrics, or simple dashboards.

- Use of AI tools (Claude, ChatGPT, Gemini) for notes or summaries.

- Basic facilitation or negotiation skills.

Tools:

- Google Workspace (Docs, Sheets, Drive, Calendar), Zoom / Google Meet.

- ClickUp / Trello / Asana / Notion or similar PM tool.

- Claude Cowork.

- Nice to have: Miro / Mural, tl;dv, AI tools.

Conditions:

- Fully remote, full-time, Mon–Fri, flexible hours.

- 3-month probation period.

- Fixed salary + KPI-based bonuses.

- 21 calendar days of vacation + 1 day for your birthday.

- Sick leave covered.

Hiring Process:

- Pre-screen call.

- Test assignment.

- Final interview.

- Offer, onboarding, and start.

If you want to be part of a team that creates products shaping perception and strengthening clients’ expert positioning, we’d love to hear from you.