Senior Marketing Coordinator

Job description

Senior Marketing Coordinator – GoHighLevel, Social Media & Executive Support | Remote, PST Hours

Position Type: Full-Time, Remote

Working Hours: U. S. Business Hours ( PST Required )

About the Role

At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, social media, content coordination, CRM management, and program administration.

This is a hands-on, execution-focused role for someone who is highly organized, detail-oriented, and comfortable managing multiple moving pieces in an entrepreneurial environment.

This is not a strategic marketing leadership position. Your focus will be on consistent execution, organized implementation, and reliable follow-through —ensuring marketing, content, communication, and administrative workflows are completed accurately and on time.

You’ll work closely with leadership and serve as a key operational resource across marketing and day-to-day business activities.

What You’ll Own

Executive & Operational Support

- Support day-to-day administrative and executive coordination

- Manage calendars, scheduling, meetings, and communication workflows

- Maintain project trackers and ensure tasks and follow-ups stay on schedule

- Organize priorities and keep leadership informed of outstanding items

- Proactively identify workflow gaps and flag inefficiencies

- Ensure important tasks do not fall through the cracks

Marketing & Social Media Execution

- Create, design, schedule, and publish content across LinkedIn, Facebook, Instagram, and community groups

- Manage comments, direct messages, engagement, and community interactions

- Maintain structured social media and content calendars

- Track engagement and maintain organized performance reporting

- Assist with setting up and monitoring advertising campaigns for programs and events

- Ensure content is published consistently and accurately across channels

Content Creation & Program Materials

- Create graphics and marketing assets using Canva

- Edit and produce short-form video content using Veed, OpusClip, or similar tools

- Format and organize scripts, guides, workbooks, cheat sheets, and program materials

- Repurpose existing content across different channels and formats

- Maintain consistent branding, formatting, and presentation

- Keep digital content libraries organized and accessible

Email Marketing & GoHighLevel CRM

- Build and manage email workflows using GoHighLevel (GHL)

- Execute email campaigns, outreach, and follow-up sequences

- Maintain accurate prospect and participant records

- Keep CRM pipelines clean and up to date

- Monitor follow-ups and ensure leads do not fall through the cracks

- Support marketing automation and campaign execution

Program & Membership Administration

- Organize and maintain digital program materials

- Coordinate updates to resources and participant-facing content

- Track member or participant progress

- Support participant communication and follow-ups

- Troubleshoot minor issues within online program platforms

- Maintain organized records across programs and memberships

Research, Lead Generation & Digital Support

- Conduct market and prospect research

- Help develop Ideal Client Profiles (ICPs) and targeted prospect lists

- Support lead generation and outreach initiatives

- Assist with minor website updates and account setups

- Compile research, reports, and findings for leadership

- Maintain accurate and organized lead information

Communication & Administrative Coordination

- Draft and maintain clear, professional written communications

- Support inbox organization and prioritize time-sensitive matters

- Coordinate follow-ups with prospects, participants, and stakeholders

- Maintain organized documentation and shared files

- Ensure information is easy for leadership and team members to locate

Requirements

Must-Have

- Proven experience in marketing coordination, executive assistance, digital operations, or a related role

- Strong experience managing multiple operational and marketing responsibilities simultaneously

- High proficiency with Google Workspace, including Docs, Sheets, Drive, and Calendar

- Hands-on experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform

- Proficiency with Canva

- Experience with video editing tools such as Veed, OpusClip, or similar platforms

- Strong working knowledge of LinkedIn, Facebook, and Instagram

- Strong written English communication skills

- Excellent organizational and multitasking abilities

- High attention to detail and strong execution discipline

- Ability to work independently with minimal supervision

- Availability to work consistently during PST business hours

Nice to Have

- Experience supporting founders, coaches, or entrepreneurial businesses

- Experience managing online programs, memberships, or communities

- Hands-on experience building GoHighLevel workflows and automations

- Experience with social media scheduling and analytics tools

- Lead generation and prospect research experience

- Experience creating short-form social video content

- Basic website editing experience

- Familiarity with paid social campaign setup and monitoring

Tools & Tech

GoHighLevel | Google Workspace | Canva | Veed | OpusClip | LinkedIn | Facebook | Instagram | CRM & Marketing Automation Tools

What Makes You a Strong Fit

- You’re highly organized and naturally keep track of details

- You’re an executor who enjoys turning plans into completed work

- You follow through without requiring constant reminders

- You can confidently manage several priorities at once

- You communicate professionally and clearly

- You notice missing details before they become problems

- You’re comfortable supporting leadership in a fast-moving environment

- You value accuracy and prefer getting things right the first time

- You can work independently while maintaining visibility and accountability

What a Typical Day Looks Like

A typical day may include:

- Reviewing leadership priorities and updating project trackers

- Managing calendar items and important follow-ups

- Creating and scheduling social media content

- Responding to comments, messages, and community interactions

- Building or updating GoHighLevel email workflows

- Editing a short-form video or creating graphics in Canva

- Updating program materials and participant records

- Researching prospects and building targeted lead lists

- Organizing shared documents and digital assets

- Checking CRM pipelines to ensure no follow-ups were missed

In short: you keep marketing, content, programs, and executive operations organized and moving forward.

Key Metrics for Success

- Consistent and timely social media content execution

- Clean, accurate, and up-to-date CRM records

- Reliable email workflow and campaign execution

- Strong engagement and responsive community management

- Zero missed lead or participant follow-ups

- Organized and accessible program materials and digital assets

- Accurate and timely completion of administrative responsibilities

- Strong leadership confidence in your reliability and execution

Why This Role Stands Out

- Work directly with leadership in a high-ownership role

- Combine marketing execution with executive and operational support

- Gain hands-on exposure to GoHighLevel, content, social media, CRM, and digital programs

- Own meaningful workflows rather than performing isolated administrative tasks

- Fully remote environment

- Opportunity to grow into Marketing Operations, Digital Marketing, Program Management, or Operations leadership roles

Interview Process

- Initial Screening Call

- Spark Hire Video Interview

- Recruiter Interview

- Practical Task (Content or Workflow Exercise)

- Client Interview

- Offer & Onboarding

Apply Now

If you’re a Senior Marketing Coordinator who combines strong organization with hands-on marketing execution, CRM management, content coordination, and reliable executive support, we’d love to hear from you.

Apply now and help keep marketing and operational workflows organized, consistent, and moving forward.

#SeniorMarketingCoordinator #MarketingCoordinator #GoHighLevel #GHL #SocialMediaMarketing #MarketingOperations #ExecutiveSupport #ContentMarketing #RemoteMarketing #RemoteJobs

#LI-AG1