Vendor Manager – Telecom Expense Management (TEM)

Job description

Job Description

- Vendor Relationships & Critical Escalations: Serve as the primary point of contact for vendor inquiries, invoice resubmissions, tax/banking updates, and corporate restructuring (e.g., name changes or acquisitions). Proactively manage supplier relationships from an invoicing and payment perspective. Immediately mitigate critical past-due notifications or disconnect notices by securing written commitments to prevent service disruptions.

- Billing & Dispute Resolution: Direct complex billing issues to resolution and initiate cost-saving claims when billed amounts deviate from contractual terms. Identify and investigate billing discrepancies—including rate mismatches, unauthorized back-billing, charges for terminated services, and invalid future billings. Partner directly with suppliers to ensure uninterrupted service while disputes are actively addressed.

- PO Lifecycle & Financial Operations: Oversee the funding lifecycle to guarantee timely invoice payments. Manage PO activity by monitoring low-fund conditions, evaluating foreign exchange (FX) impacts, consolidating purchase orders, and facilitating PO transfers or replacements.

- Data Integrity & System Management: Maintain precise system records and ensure data integrity across Telecom Expense Management Systems, ERPs (SAP), buying tools, and internal database platforms. Collaborate with cross-functional partners to uphold data quality throughout the end-to-end process.

- Cross-Functional Collaboration: Partner closely with negotiators, project managers, contracts, and corporate finance teams to enforce compliance with contracted commercial terms.

Basic Qualifications

- Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

- Experience: 8+ years of experience in telecom expense management, vendor management, accounts payable, procurement operations, or commercial supply chain functions.

- System Proficiencies:

- Demonstrates a high level of technical proficiency across Google Workspace, Microsoft Office (Excel, Word), and modern collaboration tools, with a proven ability to quickly master new software and digital workflows.

- Hands-on experience with Telecom Expense Management Systems (TEMS) (e.g., Rivermine).

- Familiarity with Enterprise Resource Planning (ERP) tools (e.g., SAP Fiori, Ariba, Buying Hub).

- Experience using enterprise ticketing platforms (e.g., Remedy, ServiceNow, or similar systems).

Financial & Analytical Skills: Proven ability to interpret complex commercial contracts, analyze line-item invoices, calculate foreign exchange (FX) variances, and execute usage analyses.

- Communication & Collaboration: Exceptional written and verbal communication skills with a track record of effectively managing supplier relationships, updating stakeholders, and navigating high-priority operational escalations.

- Professional Attributes: Self-motivated individual with strong project ownership from concept through completion. Excellent organizational, prioritization, and multitasking abilities with high attention to detail, a sense of urgency, and a consistent track record of meeting deadlines.

Preferred Qualifications

- Domain experience in telecommunications, colocation data center operations, subsea cable infrastructure, or network connectivity solutions.

- Proven track record of managing high-value supplier disputes and driving measurable cost savings.

- Understanding of global tax concepts, including VAT rules, withholding tax (WHT), and regional e-invoicing compliance mandates (e.g., Italy SDI, China e-Fapiao, LATAM requirements).

- Demonstrated success in building strong cross-functional alignment across technical delivery, legal, sourcing, and corporate finance teams.

Salary Range

$69,120.00 - $115,200.00 USD (Salary)

- Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.

- Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive b enefits to all Regular, Full-Time Employees, including:

- Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only

- Dental provided through UHC

- Nationwide Vision provided by UHC

- Flexible Spending Account for Health & Dependent Care

- Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

- Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

- Corporate Wellness Program provided by Goomi Group

- Employee Assistance Program

- Wellness Days

401k Plan

- Basic and Supplemental Life Insurance

- Short Term & Long Term Disability

- Critical Illness, Critical Hospital, and Voluntary Accident Insurance

- Tuition Reimbursement (available 6 months after start date, capped)

- Paid Time Off (accrued and prorated, maximum of 120 hours annually)

- Paid Holidays

- Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law