Workplace Architect

Job description

Start: ASAP

Contract type: B2B

Rate: up to 205 PLN/h

Workload: Full-time (40 hours/week).

Duration: 3 months

Location: Remote

Languages: English C1, German nice to have

Summary: The Workplace Architect plays a critical role in leading the migration of file shares to SharePoint Online. The main focus of this role is to establish a robust technical architecture, minimize risks during the migration process, and ensure a smooth transition to production stages.

Responsibilities:

- Review, challenge, and optimize the target SharePoint Online architecture, information structure, governance model, and migration strategy.

- Validate migration readiness and define the migration roadmap and wave-based migration approach.

- Analyze complex migration scenarios, including long file paths, unsupported characters, large file volumes, permission inheritance challenges, Excel files containing macros, and other migration blockers.

- Define remediation and exception handling strategies for problematic content and establish migration standards.

- Guide and mentor the SharePoint SME in the setup, configuration, and optimization of migration tooling (Quest, ShareGate, and supporting utilities).

- Design pilot migration scenarios, success criteria, testing procedures, rollback plans, and cutover activities.

- Lead pilot migrations, review results, and adjust migration design, tooling configuration, and migration processes based on lessons learned.

- Provide technical governance during the first production migration waves and ensure adherence to quality, security, and compliance requirements.

- Manage technical risks, dependencies, and stakeholder communication related to migration activities.

- Support decision-making regarding target platforms, archiving strategies, and content consolidation opportunities.

Must Haves:

- Deep expertise in Microsoft 365 and SharePoint Online architecture.

- Extensive experience with large-scale File Share to SharePoint migrations.

- Strong understanding of SharePoint information architecture, governance, permissions, metadata, retention, and compliance.

- Practical experience with ShareGate, Quest, and migration factory approaches.

- Experience designing migration waves, pilot migrations, cutover plans, and data remediation strategies.

- Strong stakeholder management and workshop facilitation skills.

Nice to Have:

- Knowledge of alternative migration tools not mentioned (e.g., AvePoint).

- Experience in training teams on migration processes.